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Administration Assistant

VSF Group, Riviera

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Retail and Wholesale
230 route des Dolines
Sophia Antipolis


VSF is a specialist wine supplier to the yachting industry based on the Côte d'Azur in the South of France. This year marks our 25th anniversary and we have an opening in our customer service team for a proactive Administration Assistant. This  position will be an ideal opportunity for someone looking to start or develop a career in the wine industry, dealing with some of the finest wines in the world from our extensive stock holdings. As our first point of contact for customers, we are looking for candidates with a positive attitude and an enthusiasm for delivering first class customer service.


Principal roles:

Screening phone calls, assisting where appropriate or routing callers to the relevant parties.

Responding to email enquiries.

Assisting the sales team in preparing quotes and processing orders using Sage, creating sales orders, picking lists and invoicing.

Organising deliveries with the warehouse and logistics team, liaising with transport agents and booking couriers.

Handling accounts receivable, sending client invoices, chasing payments, processing card payments and updating records.

Regularly updating social media content.

General office duties such as filing, preparing mail shots and updating customer records.


Key skills/qualifications:

Qualified to WSET Level II preferred, although candidates with a love of wine and an enthusiasm to learn would be considered.

Excellent communication skills in English, with a good working knowledge of French and a professional telephone manner.

Strong organisational skills, with the ability to prioritise long term projects whilst meeting short term demands.

Attention to detail and ability to work under pressure.

Proficient in MS Word, Excel and Outlook. Knowledge of Sage an advantage but not a requirement.


How to apply:

Please email your CV and covering letter to by 9th February 2018

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