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Accounts / Admin Assistant

MARSS, Riviera

Job id:
Job type:
Work area:
Accounting and Finance
Business address:

Report: Financial Controller / Managing Director
Location: Monaco

The Company:
MARSS develops innovative marine and land-based systems for asset protection and life- saving. Our technology leadership is founded on over 10 years of research and
development collaboration with the European Union, defense agencies, NATO, academia and industry.

We offer a fast-paced, dynamic environment which is both challenging and rewarding. We are committed to creating an environment and culture that encourages creativity, continuous learning and individual responsibility to solve problems, add value and achieve professional growth.

As a member of the MARSS team you will enjoy the flexibility and entrepreneurial spirit found in small start-up company, supported by the safety and professional growth opportunities that comes with over 10 years of successful operations.

The Position:
We are looking for an Accounts Assistant. Your skill set will be important however we also value intelligence and a can do attitude, being able to work on your own initiative as well as part of a team.
Ideally you will have a minimum of 2 years experience working in an office / finance role and studying or have studied Finance and book- keeping.
You need to be confident, motivated and have a professional manner. You will need to have good time management and organisational skills and be willing to learn.

Main responsibilities:
Given the nature of our flexible team and fast-moving environment, the range of
responsibilities is wide and provides an opportunity to develop your skills and experience in many areas:

Posting of credit card expenses and matching of receipts
Raising of Purchase Orders
Project Accounting ensuring expenses are coded to the correct projects.
Validating & posting Supplier Invoices
Posting Bank Payments / Reconciling bank accounts.
Dealing with Staff expenses
Customer invoicing
Monthly VAT returns
Monthly Accounts prep
Integrating applications into the accounts system
Posting of petty cash
Intercompany Accounting
Assisting in year-end audit
Liaising with insurers for Freight / Liability / Demo / Travel insurance etc
ISO 9001 Standard Management
Inventory Management

The position may also require you to occasionally cover for other departments, which could include the following tasks.
Shipping preparing Airway bills, Commercial invoices and Packing lists
Arranging collections Fedex or Freight forwarder.
Visa preparations for Middle East etc
Stock Control Asset Panda
Ordering office supplies
Office shopping
Answering the Door
Answering the external Phone
Booking Travel if required etc


English speaker or C2 proficiency good understanding of French required.
Proven work experience in an accounts / office environment.
Preferably studying for an accounting qualification, or have already obtained one.
Able to complete a set of accounts from Trial Balance to Final Accounts for Auditing
(Income Statement / Balance Sheet )
Good accounting knowledge required and good I.T skills are a must as we are an I.T
company and run a paperless office.
Good MS office skills. (Excel / Word etc )
Resourcefulness and flexibility to get the job done, sometimes in challenging
Good under pressure and ability to prioritize tasks depending upon the situation.
Strong interpersonal and communications skills. Must be able to work independently
as well as with different levels of management and staff, both internally and
externally including External Auditors and Monaco authorities.
Enthusiastic, passionate, patient and should be a critical thinker.
Must be a team player and adaptable to changing situations.

Preferred Skills/Experience:
Experience of Accounting Systems (we use Xero but training will be given)
Technically aware of integrating systems. We use DocuSign, Datamolino, ABUKAI
and other applications to upload into Xero.
Knowledge of Project Accounting and costing.
Other experience: Advanced Miscrosoft Excel a plus.

Other Key Information:
The vacancy is in our Monaco Office situated on Avenue DOstende.
Our office is multi cultural with employees speaking a variety of different languages
therefore English is the working language.
Working hours are 39 hour week Monday to Friday 9am 6pm with 1 hour for lunch
Salary and contract information to be discussed at interview stage.

Contact Information
Please send your CV including at least 3 references to Ms. Silje Jahr via application button below.

You have not attached any documents to your application. Click the 'OK' button below to send your application anyway or click the 'Cancel' button and attach documents before submitting your application again

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