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Research and Administration Officer

Australian Embassy Paris, Paris

Job id:
Job type:
Government/Public Sector
Work area:
Public Sector and Government
Australian Embassy Paris
4 rue Jean Rey


Research and Administration officer




CDD 9/10 months (from June 2018 to February 2019)


2990€ + 13th month

Employment conditions  

LES Level - Prospective applicants should note that this is a Locally Engaged Staff position not entitled to diplomatic conditions of service and requiring a valid work visa for France.

Starting date           

June 2018 (Closing date of application => 27/05/2018)


Australian Embassy in Paris

4 Rue Jean Rey

75015 Paris


Application to be sent online ONLY to

-           CV

-           Cover Letter

About your application (Please read carefully before applying)


In order to apply, you will have to answer several questions, including 4 to 6 questions to assess your motivations to join the embassy. Should this be more convenient, you can choose to answer those questions in a separate Word/PDF document to be enclosed within your application.

You will also have to provide an indication of your level of English and French skills.

To help you assessing your language level, you can use the Common European Framework of Reference for Languages.

More information available on:

Self-assessment grid in English available here:

 Self-assessment grid in French available here:


The Australian Embassy aims to ensure that people are engaged on the basis of their ability rather than their race, gender or background.


About the Department  

About the Australian Department of Defence. The primary role of Defence is to defend Australia against armed attack. Australias defence policy is founded on the principle of self-reliance in the direct defence of Australia, but with a capacity to do more where there are shared interests with partners and allies

About the Position


This position provides research and administrative support to the Defence Office Paris with particular emphasis on detailed correspondence and accurate record keeping, liaison with French government and Defence Industry, logistics coordination in support of engagement activities with French Defence organisations, driving duties and defence asset management for Paris, and support of Marignane and Cherbourg Defence organisations.

The key responsibilities of the position include, but are not limited to:

Providing administrative support, with particular emphasis on correspondence management drafting and coordination of all Defence Office formal written engagement with French Defence Authorities.

Management of all other Defence Office correspondence and coordination with Embassy Political and Protocol sections, including production of Note Verbales and Third Party Notes.

Translation tasks and preparation of Defence Office correspondence in French and/or English as required.

Purchase and stock level management of stationery and general office consumables.

Management of the Defence Diplomatic Clearance procedure.

Coordinate all logistics for movements associated with Defence contingents in support of commemorative activities, deployments, and exercises including responsibility for travel bookings and production of Defence Movement. Requisitions for defence equipment.

Overall asset management for the Defence Office Paris and Defence officers posted within metropolitan France.

Research and design Defence Office business practices and coordinate process with Marignane and Cherbourg Defence project offices.

Conduct risk assessments and audits for Defence assets and activities.

Assist staff with commemorative and representational functions.

General requirements     

This is a security-designated position. The selected candidate will be required to successfully complete a security assessment to the appropriate level. Applicants must be a national of Australia, New-Zealand, America, Canada, or United Kingdom to be eligible for an Australian Government security clearance. Persons holding dual French nationality with one of the above nationalities would not be eligible for a security clearance for this position. Applications that do not specifically address and satisfy this requirement will not be considered.

Candidates must submit a copy of a valid work permit/visa for employment in France and a copy of their driver license, valid in France.

Fluency in English and a high level of written and spoken French is essential.

Applicants being considered for the position may be required to undertake, and if so pass at a high level, oral and written tests in English and French.

High level skills in Microsoft Office and internet are essential.

Selection Criteria  

Highly effective verbal communications skills, in English and French.

Proven ability to maintain records and coordinate logistic bookings.

Demonstrated experience in report writing and research.

A demonstrated capacity to work independently and with the minimum of guidance.

A demonstrated capacity to work well within a small team environment.

An understanding of the organisation and functions of the Australian Department of Defence.

A willingness to work evenings and weekends as required.

You have not attached any documents to your application. Click the 'OK' button below to send your application anyway or click the 'Cancel' button and attach documents before submitting your application again

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