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General Services Assistant

Australian Embassy Paris, Paris

Job id:
LJA-46471486
Published:
22-05-2017
Job type:
Full-time
Work area:
Office, Administration and Secretarial
Contact:
Australian Embassy Paris
4 rue Jean Rey
PARIS CEDEX 15
75724
Note that this advert has expired!
The application deadline for this job advert has expired, and it is no longer possible to apply for the position.
The job advert is displayed for reference purposes only.

Position

General Services Assistant

Department

DFAT

Contract


CDI

Salary

2582 € Monthly gross salary (+ 13-month Bonus)

Employment conditions


LES Level - Prospective applicants should note that this is a Locally Engaged Staff position not entitled to diplomatic conditions of service, and requiring a valid work visa for France.

Starting date

As soon as possible

Location

Australian Embassy in Paris
4 Rue Jean Rey
75015 Paris

Application

Application to be send by Email ONLY (in both English AND French)

- CV
- Cover Letter

About your application (Please read carefully before applying)

In order to apply, you will have to answer several questions, including 4 to 6 questions to assess your motivations to join the embassy. Should this be more convenient, you can chose to answer those questions in a separate Word/PDF document to be enclosed within your application (NB: you will have the possibility to enclose 2 documents)

You will also have to provide an indication of your level of English and French skills.

To help you assessing your language level, you can use the Common European Framework of Reference for Languages.

More information available on: http://europass.cedefop.europa.eu/resources/european-language-levels-cefr 

Self-assessment grid in English available here: http://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf 

Self-assessment grid in French available here:   http://europass.cedefop.europa.eu/sites/default/files/cefr-fr.pdf 

The Australian Embassy aims to ensure that people are engaged on the basis of their ability rather than their race, gender or background.

DUTY STATEMENT

About the Department Department of Foreign Affairs and Trade (DFAT)

The role of DFAT is to advance the interests of Australia and Australians internationally. This involves strengthening Australias security, enhancing Australias prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas. 

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australias pursuit of global, regional and bilateral interests.

About the Position

In December 2016, the French and Australian Governments signed an Inter-Government Agreement for the design, development and construction of a fleet of 20 new SEA 1000 submarines for the Royal Australian Navy. The new submarines will be designed and developed with DCNS engineers based in Cherbourg. Construction of the fleet will take place at the naval shipyards in South Australia. As part of the design and development phase, the Commonwealth Acquisition and Sustainability Group (CASG) will deploy a team of up to 50 engineers to Cherbourg over the next seven years. The embassy will be required to provide a range of support services to the deployed personnel.

Under the general direction of the General Services Manager, the occupant of this position will deliver procurement and property services to the CASG team based in Cherbourg. However, the occupant will work as a member of the General Services section based in Paris. It is expected that there will be frequent overnight travel between Paris and Cherbourg.

Qualifications / Experience requested

The key responsibilities of the position include, but are not limited to:

- Research, identify and recommend services and/or goods as required. Respond to supplier queries.
- Under limited direction, manage and negotiate on-going contracts, including assessing and testing the market, within Cherbourg.
- Facilitate and/or co-ordinate installation and training for newly purchased equipment, including equipment training for new starters in Cherbourg
- Undertake stocktakes, maintain assets and inventory registers and databases. 
- Assist with Accounts processing as required (including, vendor record management, SAP entry, etc)
- Establish and maintain appropriate record keeping, including the contracts database
- Facilitate the Cherbourg teams access to Diplomatic or Safehand mail; sort incoming and despatch outgoing mail
- Help facilitate customs clearances for incoming and outgoing official and personal effects shipments
- Assist with accreditation and/or residency processes in-country, including registration of CASG-owned official vehicles
- Provide advice on uplift and shipment of personal effects 
- Assist with property support for Ministerial and other high level visits to Cherbourg.

Qualifications

Essential

- Strong organisational skills
- Strong interpersonal relationships skills
- Ability to interpret, and act on, policy regulations and guidelines
- High level of written and spoken English and French

Desirable

- Ability to troubleshoot and understand technical property issues
- Knowledge and ability to coordinate the smooth running of a range of property, procurement and general services contracts
- Strong problem-solving skills
- Experience with SAP preferred
- French drivers licence
- Demonstrated (2/3 years) experience in Procurement, contracts negotiation, and interpreting financial proposal

 

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